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BACKGROUND:
This Policy applies as
between you, the User of this Web Site and Unilink Systems Ltd the owner and provider
of this Web Site. This Policy applies
to our use of any and all Data collected by us in relation to your use of the Web
Site and any Services or Systems therein.
1.
Definitions and
Interpretation
In
this Policy the following terms shall have the following meanings:
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“Account”
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means
collectively the personal information, Payment Information and credentials used
by Users to access Material and / or any communications System on the Web Site;
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“Content”
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means
any text, graphics, images, audio, video, software, data compilations and any other
form of information capable of being stored in a computer that appears on or forms
part of this Web Site;
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“Cookie”
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means
a small text file placed on your computer by Unilink when you visit certain parts
of this Web Site. This allows us to
identify recurring visitors and to analyse their browsing habits within the Web
Site. Where e-commerce facilities are
provided, Cookies may be used to store your Shopping basket, cart etc
Further details are contained in Clause 10 of this Policy;
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“Data”
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means collectively
all information that you submit to the Web Site.
This includes, but is not limited to, Account details and information submitted
using any of our Services or Systems;
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“Unilink
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means
Unilink Systems Ltd of Enterprise House, 1-2 Hatfields,
London
SE1 9PG;
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“Service”
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means
collectively any online facilities, tools, services or information that Unilink
makes available through the Web Site either now or in the future;
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“System”
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means
any online communications infrastructure that Unilink makes available through the
Web Site either now or in the future.
This includes, but is not limited to, web-based email, message boards, live chat
facilities and email links;
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“User” / “Users”
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means
any third party that accesses the Web Site and is not employed by Unilink and acting
in the course of their employment; and
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“Web Site”
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means
the website that you are currently using www.unilink.co.uk and any sub-domains of
this site unless expressly excluded by their own terms and conditions.
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2.
Data Collected
Without limitation, any
of the following Data may be collected:
2.1
name;
2.2
date of birth;
2.3
gender;
2.4
job title;
2.5
profession;
2.6
contact information such as email addresses and telephone numbers;
2.7
demographic information such as post code, preferences and interests;
2.8
financial information such as credit / debit card numbers;
2.9
IP address (automatically collected);
2.10
web browser type
and version (automatically collected);
2.11
operating system
(automatically collected);
2.12
a list of URLS
starting with a referring site, your activity on this Web Site, and the site you
exit to (automatically collected); and
2.13
Cookie information
(see clause 10 below).
3.
Our Use of Data
3.1
Any personal Data you submit will be retained by Unilink for as long as you use
the Services and Systems provided on the Web Site.
Data that you may submit through any communications System that we may provide
may be retained for a longer period of up to
twelve months.
3.2
Unless we are obliged or permitted by law to do so, and subject to Clause 4, your
Data will not be disclosed to third parties.
This excludes our affiliates and / or other companies within our group.
3.3
All personal Data is stored securely in accordance with the principles of the Data
Protection Act 1998. Fore more details
on security, see clause 9 below.
3.4
Any or all of the above Data may be required by us from time to time in order to
provide you with the best possible service and experience when using our Web Site. Specifically, Data may be used by us
for the following reasons:
3.4.1
internal record keeping;
3.4.2
improvement of our products / services;
3.4.3
transmission by email of promotional materials that may be of
interest to you;
3.4.4
contact for market research purposes which may be done using
email, telephone, fax or mail.
Such
information may be used to customise or update the Web Site.
4.
Third Party Web
Sites and Services
Unilink may, from time
to time, employ the services of other parties for dealing with matters that may
include, but are not limited to, payment handling, delivery of purchased items,
search engine facilities, advertising and marketing.
The providers of such services may have access to certain personal Data provided
by Users of this Web Site. Any Data
used by such parties is used only to the extent required by them to perform the
services that Unilink requests. Any
use for other purposes is strictly prohibited.
Furthermore, any Data that is processed by third parties must be processed
within the terms of this Policy and in accordance with the Data Protection Act 1998.
5.
Changes of Business
Ownership and Control
5.1
Unilink may, from time to time, expand or reduce its business and this may involve
the sale of certain divisions or the transfer of control of certain divisions to
other parties. Data provided by Users
will, where it is relevant to any division so transferred, be transferred along
with that division and the new owner or newly controlling party will, under the
terms of this Policy, be permitted to use the Data for the purposes for which it
was supplied by you.
6.
Controlling Access
to your Data
6.1
Wherever you are required to submit Data, you will be given options to restrict
our use of that Data. This may include
the following:
6.1.1
use of Data for direct marketing purposes; and
6.1.2
sharing Data with third parties.
7.
Your Right to
Withhold Information
7.1
You may access certain areas of the Web Site without providing any Data at all. However, to use all Services and Systems
available on the Web Site you may be required to submit Account information or other
Data.
7.2
You may restrict your internet browser’s use of Cookies.
For more information see clause 10.4 below.
8.
Accessing your
own Data
8.1
You may access your Account at any time to view or amend the Data.
You may need to modify or update your Data if your circumstances change. Additional Data as to your marketing
preferences may also be stored and you may change this at any time.
8.2
You have the right to ask for a copy of your personal Data on payment of a small
fee.
9.
Security
9.1
Data security is of great importance to Unilink and to protect your Data we have
put in place suitable physical, electronic and managerial procedures to safeguard
and secure Data collected online.
10.
Cookies
10.1
Unilink
may set and access Cookies on your computer.
10.2
A Cookie is a small file that resides on your computer’s hard drive and often contains
an anonymous unique identifier and is accessible only by the web site that placed
it there, not any other sites.
10.3
You may delete
Cookies, however you may loose any information that enables you to access the Web
Site more quickly.
10.4
You can choose
to enable or disable Cookies in your web browser.
By default, your browser will accept Cookies, however this can be altered. For further details please consult the
help menu in your browser. Disabling
Cookies may prevent you from using the full range of Services available on the Web
Site.
11.
Changes to this Policy
Unilink reserves the right to change this Privacy Policy as we may deem necessary
from time to time or as may be required by law. Any changes will be immediately posted on the Web Site and you are deemed
to have accepted the terms of the Policy on your first use of the Web Site following
the alterations.
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